Accounts receivable is one of the most important components of a company’s balance sheet. As a member of the A/R Department, you must manage five unique processes: order hold and release, collections management, credit management, A/R collaboration, deductions, and disputes. Each of these processes requires a different workflow and without a consolidation platform to unify five sources of information, it becomes difficult to maximize your A/R Department’s performance.

The value of an AR reporting dashboard

In today’s ever-changing business world, having information at your fingertips is important for enabling swift decision making and long-term business success.

Dashboards demonstrate how to leverage data to your advantage. They can be dynamic and interactive, allowing you to view the data that best meets your needs by using filters. Dashboards collect data from several sources and systems and combine it into a single interface to provide a comprehensive perspective of the business.

Dashboards in A/R assist stakeholders in understanding the present situation of their accounts receivable and tracking down their most outstanding payments. In addition to the overview of top debtors and bills, allowing them to have a better knowledge of the general state of their invoices and debtors. It provides an overview of invoice tracker, that can be filtered by Invoice Date to focus on the periods that are most important to your organization.

Finance and A/R executives must choose a dashboard that guarantees important working capital indicators are constantly at their fingertips. The main difficulties of not using a dashboard are discussed in the next chapter. It also clarifies the main limitations of using a dashboard with a lot of data and spreadsheets.

Also, Dashboard reporting is an indispensable tool for business owners and managers. It compiles all of the key performance indicators (KPIs) and significant metrics for the organization into a single, easy-to-read report. They assist business owners and managers in reviewing the big picture of business operations on a frequent basis, emphasizing major concerns, risks, and trends.

The Most Important Factors for the Ideal Dashboard

The objectives of an organization can be rapidly converted into quantifiable measures using an accounts receivable dashboard for receivables management. It helps the executives to precisely compare the present with organizational objectives.

An accounts receivable dashboard, in summary, is a tool for tracking and evaluating a company’s performance in terms of cash management. It lists significant performance indicators including:

  • Days sales outstanding (DSO)
  • Receivables aging
  • A/R turnover ratio
  • Average days delinquent
  • Top paying customers
  • Activities by collector

An A/R dashboard offers immediate access to both fundamental and sophisticated data aspects to assist collectors, managers, and executives in better understanding the present state of their receivables and progress toward their own and the organization’s goals.

Importance of Data Analytics (DA) for AR

An efficient AR management plan enables the company to allocate credit in the most aggressive manner while yet keeping non-payment risk constraints in check. This gives businesses a technical edge in a market for similar goods and services while also enabling rapid growth with low risk. As they can be managed by the AR department, a strong plan places more emphasis on post-billing issues and less emphasis on pre-billing ones. It also aids in offering answers to issues like knowing how to escalate situations and knowing who to follow up with how and when.

Benefits of DA integrated A/R strategy.

  • Comprehensive analysis: Using the modified A/R strategy, historical trends, and response of receivables after accounting, can be observed, making shifts in performance visible to the front. A demography-based analysis is also feasible revealing the percentage of invoices paid on time and suggestions for better management of currencies, geography, invoicing units, offerings, or simply sales reports. Additionally, this aids in identifying unreliable customers from committed and loyal ones.
  • Capital Flow: Data analytics and business intelligence tools built within the A/R strategy can examine the Order to Cash Chain and identify gaps or objections. With the help of this, past-due payments can be located and the AR balance is decreased. The most important takeaway is to create an individual collection plan while keeping in mind payment habits that are distinct for each customer. Utilizing easy-to-implement measures, the collections can be improved quickly by 10% to 15%.
  • Days sales outstanding (DSO) Prediction and Minimization: DSO can be successfully predicted or predicted using intricate statistical modeling of numerous variables. The result is a proactive collection of funds rather than a traditional reactive collection based on the aging of the AR balance. By lowering the AR balance and addressing unlawful deduction disputes, the DSO can be decreased through the correct implementation of the strategy in a very short amount of time.
  • Credit risk: Accounts Receivable Management that incorporates analytics enables the system to deliver the actionable intelligence needed for early warning and management while also assisting in determining the risk profile of the customer. Customers who are at risk of exceeding credit limit thresholds can be detected, and updates on how clients’ risk profiles have changed recently can be provided along with solutions. To accomplish that update, one might use both active monitoring and updating risk profiles.
  • Predictive Analysis: Businesses can use data analytics to determine whether their payments are at risk by utilizing predictive analytics skills. Along with the effects of changing the process and the policy, it is also possible to determine the likelihood of recovering past-due accounts receivable.
  • Bucket Analysis: Researchers using DA tools can determine the placements of receivables as well as their makeup, as well as key parametric data like risk exposure, especially in situations where receivables will exceed a threshold. By using a bucket analysis and compiling a list of the top clients based on outstanding receivables, one can predict when it will be necessary to write off or move toward collection in the future.

Through interactive dashboards with all the necessary KPIs for global, multi-currency, or multi-entity enterprises of any size, DA makes the process of managing AR very simple and straightforward. Every pertinent vital component relating to the client is condensed in the dashboard’s summary view. All of this helps businesses by encouraging clients to pay promptly and avoid defaulting.

Due to the extra benefit of integrated analytics being cloud-based, businesses can quickly access the dashboard and data from any place.

Businesses that employ integrated receivable management with data analytics can invest much less and get the highest return on their money. SpurtCloud can assist you in doing that by providing the greatest A/R is viewed holistically through the built-in dashboard, which is helpful for financial planning, DSO (Day Sales Outstanding), performance evaluation, and making wise choices about how to increase cash flow.

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Are you facing the following issues?

Wasting time doing repeating tasks like sending manual reminder through email and sms?
Losing track of customer requests like handing disputes?
Increased DSO and reduced cash collection?

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